New software streamlines visa application process for corporate travel departments

One of the most difficult and frustrating tasks for an in-house travel department other than coordinating their travel bookings and keeping within budget is processing visa applications for employees when necessary. New cloud-based software – VisaPort Corporate – from eGoVisa aims to take the pain out of the process.

New software streamlines visa application process for corporate travel departments

VisaPort Corporate is a free cloud based solution that enables companies to setup a corporate travel program instantly and for little or no cost. With VisaPort Corporate Edition, companies can easily manage their travel requirements through a self service fully customisable and white label corporate travel portal with powerful features including tradition full-service airline bookings, global hotel chains, boutique accommodations, travel insurance, a wide range of rental car companies and off course a totally integrated visa information and application process. VisaPort’s powerful and easy to use booking system reduces booking time, lowers travel agent fees and ensures bookings comply with corporate travel policies. Coupled with the VisaPort Smartphone app, which now includes full support for the Corporate Portal, travellers now have the ability to change their flights themselves and receive real-time travel alerts, offline itinerary access and more while on the move.

One of the unique aspects of the VisaPort Corporate edition is the ability for employees to coordinate their travel plans with other colleagues, departments and even other related subsidiaries. This is achieved through the Travel Agenda feature which enables individuals to first add themselves to a travel agenda, and then process the entire bookings as a single transaction, ensuring that every member of the team can attend the meetings.

Other unique feature includes the first corporate travel advisory solution which enables companies to keep track of the movements of their employees, issue travel alerts and keep them safe.

VisaPort Corporate key features include:

  • Budget Control
  • Corporate Travel Policy Schema
  • Corporate Travel Policy Designer
  • Expense Management
  • Extensive Reporting & Analysis
  • Employee Management ERP System
  • Corporate Travel Advisory

VisaPort Corporate is totally integrated into the eGoVisa Framework ensuring that corporate travellers can search over 15,000 visa types from across the world as well as over 34,000 embassies and outposts with new visas and embassies being added every day. Every detail of the visa including cost, entry conditions, document requirements and lead times are available. Users can test if they qualify using the Document Matrix Logic which compares the user’s enrolment against the visa requirements.

Because framework members have pre-enrolled or have been enrolled through the corporate portal, the Visa application process does not require employee to input any data when applying for visas. The framework manages all the individual’s details, including their biometrics, supporting documents and travel documents. The framework ensures that this data is only shared with the explicit permission of the traveller.

VisaPort is the result of over four years software development and a seven-figure investment by UK company eGoVisa. The visa application can be presented either electronically (directly to participating embassies and consulates) or in hard copy form, which can be printed by the applicant.

eGoVisaGroup CEO Ghassan Matar said: “Any company which has employees who travel frequently on business will know that applying for a visa is a difficult and time consuming business. Our system is the only solution on the market that has integrated the Visa application process into a corporate travel portal. With our unique solution, companies can cut as much as 25% from the corporate travel budget, making it the natural choice for any organisation with a requirement to move employees from point A to B and back safely while giving them completely mobility with a self service solution.”

VisaPort is an ‘on-demand software’ delivery model in which software is licensed for free. A paid for version is available which enables companies to use their own GDS accounts. VisaPort Corporate is hosted in the cloud, making the application extremely cost-effective and doing away with expensive IT infrastructure.

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